We are seeking a motivated Personal Assistant to support a Director of an accounting firm and property development company. This is a unique opportunity to work closely with leadership and contribute to the success of our organization.
Role Summary
As a Personal Assistant, you will play a crucial role in facilitating the efficient operation of the Director’s office. You will manage schedules, coordinate meetings, and assist with various administrative tasks that drive the company’s strategic initiatives forward. This position requires a proactive approach and the ability to multitask effectively in a fast-paced environment.
What Success Looks Like
In this role, success is defined by your ability to streamline processes that enhance the Director’s productivity. You will be instrumental in managing communication, prioritizing tasks, and ensuring that deadlines are met. A successful Personal Assistant will demonstrate exemplary organizational skills, quick decision-making, and a commitment to confidentiality.
Responsibilities
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements to ensure optimal time management.
- Draft, review, and edit correspondence, reports, and presentations, ensuring clarity and professionalism in all communications.
- Coordinate and organize company events, meetings, and conferences, including logistics and material preparation.
- Conduct research and prepare briefs to support decision-making processes for ongoing and future projects.
- Maintain filing systems and databases, ensuring information is organized and accessible.
- Assist in monitoring project deadlines and deliverables, providing updates and follow-ups as necessary.
Qualifications
- Excellent verbal and written communication skills, with an emphasis on professionalism and clarity.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks efficiently.
- Proven experience in a similar administrative role, preferably supporting senior management.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- A proactive attitude with the ability to work independently and collaboratively in a team-oriented environment.
- A degree in business administration or a related field is preferred but not mandatory; relevant experience will be considered.
How to Apply
If you are ready to take on this exciting challenge, please submit your resume and a cover letter outlining your relevant experience and why you are the right fit for this role.